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How Serviced Apartments in Finland Streamlined Our Project Accommodation: A Manager's Perspective

  • Writer: Dima Pavlenko
    Dima Pavlenko
  • Feb 18
  • 3 min read

A perspective written based of actual client feedback. In the fast-paced world of data centers maintenance, ensuring your staff has the right accommodation can often be overlooked. However, comfortable living arrangements have a direct impact on productivity and employee happiness. During a large project in Finland, I discovered an ideal solution that not only met our accommodation needs but greatly exceeded our expectations: serviced apartments.


A Streamlined Contract Solution


One of the most beneficial aspects of using serviced apartments in Finland was the simplicity of the contract process. Rather than negotiating multiple agreements for incoming teams, we signed a single comprehensive contract for the entire year. This arrangement effectively catered to our 100 employees, who arrived in waves based on the project phase.


This setup simplified many administrative challenges. Our staff requirements frequently changed, but with a year-long commitment, accommodating groups of one, twenty, or even more was effortless. For example, when a new set of 25 engineers arrived, the existing contract allowed us to seamlessly integrate them without additional paperwork.


This made the entire planning process far less overwhelming.


Dedicated Support: A Manager’s Best Friend


Another valuable feature of the serviced apartments was the dedicated contact person we were assigned by the accommodation company. This individual acted as our primary contact, managing all communications, bookings, and any special requests.


When I needed accommodations for new electricians or specialists arriving at short notice, I simply reached out to my contact via email. Within hours, everything would be arranged, ensuring that every new group found a comfortable place to stay upon arrival. This seamless communication let me concentrate on more pressing project needs instead of getting bogged down by accommodation logistics.


Digital Solutions for Simplified Access


The serviced apartments came equipped with modern technology, including digital locks managed via keypads. This innovation was especially beneficial during the onboarding of new employees.


By providing digital access instructions for the specific apartments, we eliminated the usual check-in bottlenecks. Employees could arrive at any hour without the hassle of coordinating check-in times with an onsite manager. In one instance, a group of five specialists arrived late at night, and thanks to the digital locks, they could settle in without delay. This tech not only streamlined entry but also enhanced security for everyone involved.


Budgeting Made Easy with Flat Fees


After six months of utilizing serviced apartments, we switched to a flat, discounted fee. This financial strategy was not only welcomed, it was essential. Predictable costs helped us manage our budget effectively, enabling better resource allocation across various project aspects.


With the construction industry particularly prone to increased expenses, maintaining a stable accommodation fee helped us avoid unexpected costs elsewhere. We estimated a budget saving of about 15% over the project duration simply due to this strategic approach. This steady expense also made planning future projects significantly easier and less stressful.


Modern Living Conditions for Enhanced Comfort


Accommodation quality is vital for employees engaged in demanding projects. Our team members consistently praised the modern and fully furnished apartments in Tampere.


These apartments were tailored for flexible stays, whether lasting a few days or several months. For example, many employees enjoyed spacious living rooms complete with comfortable furniture and high-quality kitchen appliances that made their time away from home feel more like a temporary lifestyle rather than a burden. This level of comfort greatly contributed to overall morale, especially during long workdays.


Eye-level view of a modern serviced apartment in Tampere, Finland
Actual photo of one of our apartments. Not AI generated, not stock - this is what you get.

Strategic Location Near the Worksite


The choice of serviced apartments was also influenced significantly by their location. Being just a short distance from the worksite saved us valuable time and resources, allowing our employees to focus more on their tasks rather than dealing with traffic or confusing directions.


In fact, the reduction in commute time by over 30 minutes each day led to a noticeable increase in productivity. This not only enhanced employees' efficiency but also improved their work-life balance, allowing them more time to recharge between shifts.


Just Easy Accommodation Experience


Looking back on my experience managing accommodation for our data center project, it’s evident that choosing serviced apartments in Finland was the right decision.


From the streamlined contract to the dedicated support and modern amenities, everything was straightforward. The positive feedback from our employees underscored the success of this choice. Serviced apartments provided more than just a roof over their heads; they created an environment that fostered productivity, contributing significantly to our project’s overall success.


For other managers facing similar circumstances, considering serviced apartments could be the key to smooth project management and enhanced employee satisfaction. If you’re looking for accommodation for your data center workforce, explore this innovative option; it could revolutionize your approach just as it did for us.

 
 
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